Present: Sue Desruisseaux; John Scruton; Jessie Levine; Steve Fournier; Jill Collins; Russ Dean. Excused: Julia Griffith.

Discussion took place regarding the nominating committee report for the executive board. Changes will take place in the board after the adoption of the by-laws. The recommendation is President – John Scruton; 1 st Vice-President – Jessie Levine; 2 nd Vice-President – Steve Fournier; Treasurer – Jill Collins; Secretary – Russ Dean; Member-at-Large – Elizabeth Corrow and Past President – Sue Desruisseaux.

John made a motion to approve the report of the nominating committee, second by Jessie. Motion passed unanimously.

The Executive Board discussed the proposed changes to the By-Laws. There is a concern that the by-laws were not mailed by US Post 30 days prior to the annual business meeting. It was mentioned that they were emailed and the by-laws states mailed and is not specific to email or postal.

John suggested that we ask the members if there is an objection to the by-laws being emailed.

John asked if we were all set with the paperwork for IRS. Steve stated we were. The board discussed the retention of records and thought it would be wise to ask LGC if we can have some space for a file cabinet. Sue suggested that we ask members if they have packets of information or old records that they can get to the Executive Board.

December 21 st the executive board will meet at the Common Man in Concord at 12:00 p.m. Some of the topics for discussion will be duties and educational programs for the coming year. The board will ask members at the annual meeting for suggestions.

A brief discussion took place regarding the 2008 ICMA Conference and NHMMA Conference. Jessie will be attending a planning conference for the ICMA Conference on November 16 th in Richmond. The NHMMA Conference is set for Portsmouth at the Hilton the third week of July. The program will be at the Portsmouth Library. The Glacier’s will be returning. Steve will see if the trolley could be available for the members to get to and from the library.

The Board discussed if association dues should be used at the conferences for alcohol purchases. John spoke of his concerns and how they may reflect on the profession and association. Discussion pursued on separating registration fees and company contributions for the annual conference. The Board members agreed that this needs to be looked at further and to discuss the matter at their meeting in December.

Jill stated that she had spoken to Christian earlier and asked if the 2007 Directory should be mailed. The Board members agreed it should be mailed to members that did not receive them at the September meeting.

Meeting adjourned at 3:30 p.m.

Respectfully Submitted,

Jill Collins
Senior-Member-At-Large