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Outline of Duties
The following outline is only a guide to assist you in the performance of your duties. Actual dates can differ from those listed (and which are not specified by RSA) from one community to another.
January | February | March | April | May | June | July | August | September | October | November | December
January
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Prepare for Audit (If your fiscal year is the calendar year). |
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Year-End Reports including the MS-61. |
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Notice of Arrearage (RSA 76:11-b) to be mailed within 90 days of final bill due date. May include unpaid water, sewer, yield, current use, gravel/excavation taxes, and any other tax. |
February
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Prepare for Deeding Notices
(RSA 80:77-a) by researching mortgagees (or by subcontracting) for notification of impending tax deed. |
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March
1 |
Abatement Filing Deadline |
31 |
Last Day to Mail Bills (RSA 76:11) committed March 1st (if applicable). |
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Certified Tax Lien Notices (RSA 80:60) |
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Certified Tax Deed Notices (RSA 80:77) |
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Copy of Deed Notice to Mortgagee (RSA 80:77-a) |
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Order Supplies for semi-annual billing (if applicable). |
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April
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Affadavit of Execution of Real Estate Lien (RSA 80:61; 80:64). |
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Report of Tax Lien to Registry of Deeds (RSA 80:64). |
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May
15 |
Deadline for Semi-Annual Warrant to Tax Collector (RSA 76:15-a). |
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Tax Lien/Deed Property Mortgagee Search and Notices mailed (RSA 80:65). |
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Tax Bills Mailed by May 31 have a July 1 due date (RSA 76:15-a). |
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June
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NHTCA Dues payable by municipality (RSA 31:8) and NHTCA By-Laws Article V, Section 1 states a due date of
June 30. |
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End of Fiscal Year (if applicable) |
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Tax Bills Mailed by May 31 have a July 1 due date (RSA 76:15-a). |
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July
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Property Tax Due (RSA 76:15-a) with 12% interest if paid after the 1st (if applicable). |
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Prepare for Audit (if your fiscal year ends June 30). |
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Year End Reports including MS-61 |
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August
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Office Organization — purging of previous year tax files, records retention/preservation. |
30 |
Last Day for Notice of Lien (RSA 80:60) if not done already for current tax year. |
Vacation — You Deserve It!
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September
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Order Supplies for final billing. |
30 |
Last Day for Lien Execution (RSA 80:19) if necessary. |
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October
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Tax Bills Mailed by October 31(RSA 76:13) with a December 1 due date. |
November
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Mortgagee Notices mailed (RSA 80:65) resulting from September lien by November 14 if necessary. |
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December
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Property Taxes Due (RSA 76:13) with 12% interest if paid after the 1st. |
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Order Supplies for Notice of Tax Delinquencies/Tax Lien/Tax Deed/ Mortgagee Notices |
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End of Fiscal Year |
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